Zoom Meeting Guide: Essential FAQs for New Users 

Zoom Meeting Guide: Essential FAQs for New Users 

This guide is designed to help new users confidently navigate Zoom. 

How do I join a Zoom meeting?

From a Computer: 

  • Step 1: Open the Zoom invitation in your email or calendar. 
  • Step 2: Click on the meeting link provided (e.g., “Join Zoom Meeting”). 
  • Step 3: If prompted, click “Open Zoom” to launch the app. If you don’t have Zoom installed, you can choose “Join from your browser.” 
  • Step 4: Enter your name and meeting ID (if required) and click “Join.”

From a Smartphone: 

  • Step 1: Download the Zoom app from the App Store or Google Play. 
  • Step 2: Open the invitation and tap on the meeting link. 
  • Step 3: If asked, open the meeting in the Zoom app. 
  • Step 4: Enter your name and the meeting ID/passcode (if needed) and tap “Join.” 

 

How do I schedule a Zoom meeting?

  • Step 1: Open the Zoom app or go to Zoom.us. 
  • Step 2: Click “Schedule a Meeting” or tap the “+” button in the mobile app. 
  • Step 3: Set the date, time, and details for your meeting. 
  • Step 4: Click “Save” to generate the meeting invitation. You can send it via email or calendar invite. 

 

How do I mute/unmute myself during a Zoom meeting?

  • On Computer: Click the microphone icon in the bottom-left corner to mute/unmute yourself.

  • On Mobile: Tap the screen, then tap the microphone icon at the bottom to mute/unmute.

     You can also press Spacebar to temporarily unmute yourself on a computer. 

 

  1. How do I turn my video on/off?
  • On Computer: Click the camera icon in the bottom-left corner to enable/disable video. 
  • On Mobile: Tap the screen, then tap the camera icon to turn your video on/off. 

 

  1. How do I share my screen?
  • Step 1: Click on the “Share Screen” button in the meeting toolbar (center bottom). 
  • Step 2: Select the screen or window you want to share. 
  • Step 3: Click “Share” to start sharing your screen. 
  • Step 4: To stop sharing, click “Stop Share” at the top of your screen. 

 

  1. How do I use the chat in a Zoom meeting?
  • Step 1: Click on the “Chat” button in the meeting toolbar. 
  • Step 2: Type your message in the chatbox. 
  • Step 3: Press Enter to send the message. 

You can send messages to everyone in the meeting or select specific participants from the dropdown menu. 

 

  1. How do I change my Zoom background?
  • Step 1: In the Zoom meeting, click the up arrow next to the “Stop Video” icon.

  • Step 2: Select “Choose Virtual Background.”

  • Step 3: Choose a background or upload your own by clicking the “+” icon.

  • On mobile: Tap “More” > “Background & Filters” to change your background. 

 

  1. How do I raise my hand or use reactions in Zoom?
  • On Computer: Click “Reactions” at the bottom of the screen and select “Raise Hand” or other reaction icons (thumbs up, clapping, etc.). 
  • On Mobile: Tap “More,” then tap “Reactions” to raise your hand or select a reaction. 

 

  1. How do I record a Zoom meeting?
  • Step 1: If the host allows, click the “Record” button on the meeting toolbar. 
  • Step 2: Choose where you want to save the recording (locally on your computer or in the cloud if you have Zoom Pro). 
  • Step 3: To stop recording, click “Stop Recording” or end the meeting. 

Note: Only the host or a participant with permission can record the meeting. 

 

  1. How do I join breakout rooms?
  • If the host enables breakout rooms, you will see a prompt to join one. Click “Join” when prompted. 
  • You can switch between rooms if allowed by the host or wait for the host to assign you to a room. 

 

  1. How do I leave a Zoom meeting?
  • On Computer: Click the “Leave Meeting” button in the bottom-right corner. 
  • On Mobile: Tap the screen, then tap the “Leave” button in the top-right corner. 

You can choose to leave the meeting or leave the meeting and end it for everyone if you’re the host. 

 

  1. What do I do if my audio isn’t working in Zoom?
  • Step 1: Click the up arrow next to the microphone icon and select “Audio Settings.” 
  • Step 2: Make sure the correct microphone and speaker are selected. 
  • Step 3: Click “Test Speaker & Microphone” to check your setup. 
  • Step 4: If using a browser, ensure your microphone permissions are enabled. 

 

  1. What do I do if my video isn’t working in Zoom?
  • Step 1: Click the up arrow next to the camera icon and select “Video Settings.” 
  • Step 2: Make sure the correct camera is selected. 
  • Step 3: Ensure no other application is using the camera. 

 

  1. How do I update my Zoom app?
  • Step 1: Open Zoom and click on your profile picture in the top-right corner.

  • Step 2: Select “Check for Updates.”

  • Step 3: If an update is available, click “Update” to install the latest version.

  • On mobile: Go to the App Store or Google Play Store and search for Zoom to check for updates.

  1.  How do I invite people to a Zoom meeting?
  • Step 1: After scheduling or starting a meeting, click “Invite” on the meeting toolbar. 
  • Step 2: Choose to invite participants via email, copy the meeting link, or use your default calendar to send invites. 

 

  1. How do I update my Zoom profile picture?
  • Step 1: Go to Zoom.us and log in to your account. 
  • Step 2: Click on “Profile” in the left menu. 
  • Step 3: Click the camera icon next to your name and upload a profile picture. 

 

  1.  How do I control who can share their screen in a meeting?
  • Step 1: As a host, click the up arrow next to “Share Screen.” 
  • Step 2: Select “Advanced Sharing Options.” 
  • Step 3: Under “Who can share?” choose “Only Host” or “All Participants” based on your preference. 

 

By Published On: October 26th, 2024Categories: FAQs, Zoom0 Comments on Zoom Meeting Guide: Essential FAQs for New Users Tags: